Just over a year ago, I wrote a piece comparing a few project management tools. It remains among our most popular posts to date.
I compared the tools and wrote up my thoughts. After much testing and tinkering I had come to a decision that Podio was the choice tool that we were going to use to move things forward with the business and really get our shit together.
That sounds nice, doesn’t it?
As we know, sometimes the best intentions are met by an asshole called “failure” and everything goes to the wayside. Please forgive my harsh tongue. I’m still wincing over here.
You see, Podio is an amazing tool. With the right person managing it you can make it sing and dance and pretty much do what ever the hell you want. The problem I’d run into with my small team was that it was a swiss army knife when all I needed was a bottle opener.
Let me explain: Podio can be configured and managed to do so many things. The simple items, such as task management are but a few clicks away. That’s great! However there were issues that were getting me behind. For starters, while the app performs smoothly, for the most part, performance just wasn’t as fast as I’d wanted it to be. Integrating with their API was difficult for a few tasks we wanted to automate with our website conversion forms. Another frustration was that the actual management/maintenance of Podio and our projects got out of hand. Simply put, we’re small. It felt as though we really needed to hand-hold our data. This made the task of managing… er… tasks a chore.
I’m not going to lie, I have battled with “oooh, shiny!” syndrome for a long time and I continue to do so. I’ve made an effort in my life to really weed out unnecessary things. Do I really need a rack server in my office? It’s cool to have it because I can test on it when I build sites. However, there are better ways to develop sites locally.
Therefore I took to researching again. About five minutes into the process I stopped. I remembered that I’m trying to “simplify” my life. I don’t need clutter. I certainly don’t need Gantt charts, a built-in CRM or any magical pixie dust. I need to manage projects, assign tasks. That’s it. I was reminded right then of Asana. I liked that friggin tool. I really did. I moved away from it because it was “too simple,” not realizing that this was the tool I’d wanted all along…
I went back to it, got things going and trained my team on it. Needless to say, the adoption was quick and easy, which is what I think it takes to make successful and continued use of a project management tool.
Asana has made our lives easier and has done so for the last six months.